Concedii-absente

Leave & absence management online

Leave requests filed from the app, approved by the manager, with the day balance computed automatically — annual, sick, study and unpaid leave, all on one team calendar.

Leave requests by email or on paper mean balances kept in spreadsheets that no longer add up, approvals stuck when the manager is away, and overlaps discovered too late. 4mystaff digitises the whole leave and absence flow: the employee files the request from the app, it automatically reaches their direct manager in the org chart for approval, and the annual-leave balance updates itself. You see on a team calendar who is off and when, avoid being short-staffed, and track every absence type — annual leave, sick leave, unpaid leave, short permissions, family-event leave or training leave.

Leave requests filed from the app, auto-routed to the direct manager in the org chart.
Annual-leave balance computed automatically, including pro-rata for part-time or new hires.
All absence types: annual, sick, unpaid, short permissions, family events, professional training.
Team calendar: instantly see who is off, avoid overlaps and check minimum coverage.
The legal minimum of 20 working days of annual leave per year, with carry-over per law.
Multi-step approval (manager + HR) when needed, with notifications and deadlines.
Sick leave recorded as an absence and linked to the timesheet — no unjustified “missing” hours.
Absenteeism and remaining-balance reports per employee, team and company, exportable.

A leave request, from filing to approval

The employee picks the leave type, the date range and, optionally, attaches a document (for example a medical certificate). The request goes automatically to their direct manager, following the reporting lines in the org chart; the manager approves or rejects it in one tap, able to see who else on the team is off in that period. When a second step is needed (HR validation), the flow includes it. The employee is notified at every status change, and approved days are automatically deducted from the balance.

The day balance, computed correctly — including pro-rata

The Labour Code guarantees a minimum of 20 working days of annual leave per year. 4mystaff automatically computes each employee’s balance: the annual entitlement, days taken, days remaining and, for those hired during the year or working part-time, the pro-rata calculation. Carry-over of unused days follows the legal rules (taking them in the next year where permitted). There is no longer a situation where the spreadsheet balance differs from reality or where an employee takes more days than they are owed.

Sick leave and the link to the timesheet

Sick leave is recorded as a justified absence, with the certificate attached, and is reflected automatically in the timesheet — so those days do not appear as unjustified gaps at month-end close. The indemnity itself is computed in payroll, but the HR record (the date range, the indemnity code, the supporting document) is kept in 4mystaff and passed on. The same approach applies to maternity leave, childcare leave or leave to care for a sick child.

The team calendar and coverage planning

The greatest value of a leave module is visibility: the team calendar shows at a glance who is off and when, by department and company. The manager sees whether approving a request would leave the team short during a busy period and can ask to reschedule. HR tracks absenteeism with aggregate reports — days taken per team, the total balance of unused leave (a liability the firm must manage at year-end) and absence patterns. All these reports are exportable.

Legal references

Legea nr. 53/2003 — Codul Muncii (republicat), art. 144–153 (concediul de odihnă și alte concedii)
Legea nr. 53/2003 — Codul Muncii, art. 145 (minimum 20 de zile lucrătoare de concediu de odihnă)
OUG nr. 158/2005 — concedii și indemnizații de asigurări sociale de sănătate (concediul medical)
OUG nr. 111/2010 — concediul și indemnizația pentru creșterea copilului

Frequently asked questions

How many days of annual leave is an employee entitled to per year?

A minimum of 20 working days per year, under art. 145 of the Labour Code. The collective or individual contract can grant more. 4mystaff computes each employee’s balance, including pro-rata for those hired during the year.

How is leave calculated for an employee who joins mid-year?

Pro-rata, in proportion to the period worked in that year. For example, an employee who starts on July 1 is entitled to roughly half the annual leave. 4mystaff does this automatically, with no spreadsheet kept by HR.

Are unused leave days lost at year-end?

Annual leave must be taken within the calendar year. In the cases provided by law (objective reasons, sick leave, etc.), unused days are granted in the following year. 4mystaff tracks carry-over per the rules and flags large remaining balances.

Who does a leave request go to for approval?

The employee’s direct manager, per the reporting lines in the org chart. If the process also requires HR validation, the flow includes a second step. You don’t configure the recipient separately — it is taken automatically from the structure.

Is sick leave managed here too?

Yes, as an HR record: the date range is recorded, the certificate is attached and the absence is reflected in the timesheet. The indemnity calculation itself is done in payroll, based on this data passed on.

Can I see who is off before approving a request?

Yes. At approval, the manager sees the team calendar for the requested period and can avoid overlaps that would leave the team short. There is also a company-wide calendar for an overview.

Related resources

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Bring order to leave, without Excel and emails

We import current balances, set up leave types and approval flows — employees file their first digital request the same day.

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