Clock in/out from the app or a terminal, the worked-hours report, overtime and exceptions — all ready to export to payroll at month-end.
Paper or spreadsheet timesheets turn, at month-end, into hours wasted on reconciliation and into errors that land on the payslip. 4mystaff fully digitises time tracking: employees clock in and out from the mobile app, the web or a terminal at the site; the system automatically computes worked hours, overtime, night work and breaks, and flags exceptions (late arrivals, absences, schedule overruns). You plan shifts visually on a calendar and compare them against actual attendance. At month-end you export the approved timesheet — ready to import into payroll software or send to the accountant.
Employees clock in and out in whatever way suits them: from the mobile app (with optional geofencing that confirms they are at the workplace), from the browser for office staff, or from a physical terminal at the site for production or retail teams. Each punch is recorded with a timestamp and, optionally, location, forming the attendance register. The system derives actual worked hours from these punches, with no manual calculation by the employee or manager.
The Labour Code sets clear rules: normal duration is 8 hours/day and 40 hours/week, working time may not exceed 48 hours/week on average over a reference period (usually 4 months), and overtime is compensated with time off or a premium. Night work (22:00–06:00) and work on rest days or public holidays have their own regime. 4mystaff applies these rules automatically to each employee’s timesheet: it separates regular from overtime hours, identifies night work, flags weekly-limit overruns and computes the related premiums — so the payroll export is correct from the start.
For teams working in shifts (retail, hospitality, manufacturing, healthcare), you plan shifts visually on a calendar: assign employees to shifts, check coverage on each interval and avoid overlaps. Then you match the plan against actual attendance — you see at once who showed up for the scheduled shift, who was late and where a coverage gap appeared. This plan-vs-actual comparison is exactly what spreadsheet timesheets lack, and what makes the difference at a correct month-end close.
Before closing the month, the manager reviews the exception list — late arrivals, unjustified absences, schedule overruns — and resolves them: approves overtime, links an absence to a leave request, corrects a missed punch (with a reason logged in the audit trail). After approval, the timesheet becomes the source of truth for payroll: you export regular, overtime hours and premiums into a file ready to import into payroll software or send to the accountant. No more double entry and no more payslip arguments.
Yes. Under art. 119 of the Labour Code, the employer must keep a daily record of the hours each employee works and make it available to labour inspectors on request. 4mystaff builds this record automatically from attendance punches.
Overtime is work performed beyond the normal working time. It is generally compensated with paid time off within the next 90 days or, if not possible, with a salary premium of at least 75% of the base pay. 4mystaff automatically separates regular from overtime hours and applies the configured compensation rules.
Yes. Law 81/2018 requires working-time records for remote work too. Remote employees clock in and out from the app or web, and hours are computed just as for office staff. Flexible schedules are also supported.
On mobile you can enable geofencing, which allows clocking only when the employee is within the workplace perimeter. For fixed teams, the on-site terminal eliminates remote punching. Any manual correction of a punch stays in the audit trail.
The manager approves the month’s timesheet (regular hours, overtime, premiums), resolves exceptions, then the payroll-ready export is generated. It can be imported into any payroll software or sent to the accountant — with no manual re-entry.
Yes. You plan shifts visually on a calendar, assign employees to shifts and check coverage on each time interval. Then you match the plan against actual attendance to see late arrivals and coverage gaps.
We turn on attendance clocking for your team, configure shifts and overtime rules — the first payroll export in the following month.
