Budget control
Track expenses and revenue per project in real time. Compare planned vs. actual budget and intervene on deviations. Local setup for Germania, aligned with XRechnung.
The Budget control flow is ready for validation with Finanzamt.
Projects for Germania
Project accounting means tracking profitability per contract (cost centre), recognising long-term contract revenue via the percentage-of-completion method, and handling retention guarantees and works statements. 4mystaff automatically allocates direct and indirect costs per project and shows your real margin in real time.
Task management
Create, assign, and track tasks with deadlines and priorities. The team has clear visibility on what needs to be done and when. Local setup for Germania, aligned with XRechnung.
The Task management flow is ready for validation with Finanzamt.
Team collaboration
Communicate, share documents, and track progress in a single workspace. Reduce unnecessary emails and meetings. Local setup for Germania, aligned with XRechnung.
The Team collaboration flow is ready for validation with Finanzamt.
Document management
Centralize all project documents with versioning, controlled access, and fast search. Nothing gets lost, everything is one click away. Local setup for Germania, aligned with XRechnung.
The Document management flow is ready for validation with Finanzamt.
Profitability tracking
Automatically calculate margin and profitability per project, customer, and team. Identify the most profitable projects and optimize resource allocation. Local setup for Germania, aligned with XRechnung.
The Profitability tracking flow is ready for validation with Finanzamt.
Frequently asked questions
Long-term contract revenue — when do I recognise it?
When the contract outcome can be reliably estimated, revenue is recognised by the percentage-of-completion method — proportional to the physical stage of execution (OMFP 1802/2014). If the outcome cannot be estimated, revenue is recognised only up to recoverable costs, with profit at completion.
Performance retention guarantee — how is it booked?
The amount retained by the client (typically 5–10%) stays as a receivable in a distinct sub-account of 4111 until the guarantee is released. Note: VAT becomes chargeable on invoice issuance (or on collection, under the cash VAT scheme), not when the retention is actually collected.
How do I track profitability per project?
Through cost-centre accounting: each project gets analytical accounts where direct costs (labour, materials, subcontractors) and a share of indirect costs are allocated. The per-project revenue–cost report shows the real margin and deviations from the initial budget.
Works statements and partial invoicing — how is VAT handled?
Invoicing is based on works statements accepted by the client. VAT becomes chargeable on the date the works statement is accepted (or on collection, under the cash VAT scheme). Documenting client acceptance is critical to correctly establish the chargeability moment.