For service firms, accounting focuses on recurring revenue recognition, the optional cash VAT scheme for better cashflow, invoicing intra-EU services, and optimising the tax regime (micro-enterprise vs profit tax). 4mystaff handles recurring subscriptions, expense reports and timesheet-based invoicing.
Centralize all customer contracts with terms, conditions, and renewal alerts. Full visibility over active commitments. Local setup for Germania, aligned with XRechnung.
Plan interventions and appointments by availability, location, and priority. Reduce downtime and increase team productivity. Local setup for Germania, aligned with XRechnung.
Log hours worked by project, customer, and activity. Data automatically feeds invoicing and profitability reports. Local setup for Germania, aligned with XRechnung.
Track compliance with deadlines and performance indicators from service contracts. Receive alerts before limits are exceeded. Local setup for Germania, aligned with XRechnung.
Coordinate mobile teams with optimized routes, digital forms, and real-time reporting. Increase efficiency and customer satisfaction. Local setup for Germania, aligned with XRechnung.
The cash VAT scheme (available below a turnover threshold) defers chargeability of collected VAT until the invoice is actually paid — a real cashflow advantage for services with long payment terms. In exchange, your deduction right is also deferred until you pay supplier invoices.
Intra-EU B2B services follow the place-of-supply-at-customer rule (reverse charge): an invoice without VAT bearing the “reverse charge” note, reported in D390 VIES. Check the client’s VAT number in VIES first; if missing, the transaction may be treated as B2C with Romanian VAT.
The micro regime taxes revenue (at a reduced rate, conditioned on having an employee and a turnover cap), whereas profit tax (16%) applies to profit. For firms with a high share of consulting and management revenue, access to the micro regime has been restricted — the analysis must be done case by case, with the values applicable to the current year.
Transport and accommodation are deductible with supporting documents and a demonstrable business purpose. Domestic per diem is deductible up to a multiple of the legal level for public institutions; above that it becomes salary-assimilated income. Documenting the trip’s purpose is essential during an audit.
