Timesheets, rostering and leave for NZ small businesses
4mystaff records when your people start and finish, plans their shifts, handles leave requests and gives you reports you can use when you run payroll.
- A Christchurch café with six staff on split shifts approves its hours each Sunday evening, ready for the Monday pay run.
- A Tauranga cleaning company rosters crews across morning and evening sites and records each crew's hours per site.
Export for your payroll · Modules switched on separately
Transparent plans for tracking your team's time
Start with a basic plan and scale as your team grows. No hidden costs, no long-term contracts — change your plan anytime.
- 20 users
- 5 companies
- 500 MB storage
- 2,000 emails/month
- Invoicing included
What is MyStaff
MyStaff is HR software for companies that brings digital employee records, time tracking and worked-hours records, leave, shift planning, org charts, roles and permissions and monthly hours reports into a single account. It does not run payroll; it records and reports the hours your team works. It is an alternative to Factorial, Colorful.hr and time-tracking tools such as Clockify.
What you can do with MyStaff
It covers day-to-day staff administration in one place:
- Time tracking and worked-hours records, from phone or desktop
- Leave requests and approvals, with a day balance per employee
- Shift planning by team or department
- Digital employee records in one place
- Org charts that show who approves what
- Roles and permissions for HR, managers and employees
- Monthly hours reports per employee and department
Advantages
- Time tracking, leave, shifts and employee records in one account
- Employees submit their own leave requests from phone or desktop
- Org chart and roles make it clear who approves what
- Monthly hours reports per employee and department
- No installation — it runs in the browser
- 6 months free, no card
- Part of the 4b2b ecosystem (invoicing, CRM, ERP, HR)
Limitations
- It does not calculate or pay salaries — it is not a payroll system; it provides monthly hours reports
- No performance reviews, goals or engagement surveys
- No dedicated native mobile apps (it runs as a responsive web app)
- Productivity and billable-time reports are less advanced than a specialised time-tracking tool (e.g. Clockify)
- The third-party integration ecosystem is smaller than global platforms
How it works in 3 steps
From a new account to your team's first clock-in the same day:
- Create the account and add your teamStart the 6 free months, no card, and add your employees, departments and managers.
- Configure time tracking, shifts, leave and rolesSet work schedules and shifts, leave types and the roles and permissions for HR, managers and employees.
- The team clocks in, you approve and reviewEmployees clock in and submit leave requests from phone or desktop; you approve them and review the monthly hours report.
MyStaff vs Factorial, Colorful.hr and Clockify
A comparison on the criteria that matter when choosing HR software:
| Feature | MyStaff | Factorial | Colorful.hr | Clockify |
|---|---|---|---|---|
| Pricing model | Monthly subscription plans, 6 months free | Per employee/month | Per employee (enterprise) | Free / per user |
| Clock-in from phone and desktop | Yes | Yes | Separate module | Yes (specialised) |
| Leave and approvals | Yes | Yes | Yes | No |
| Org chart and digital records | Yes | Yes | Yes | No |
| Performance reviews & OKRs | No | Yes | Yes | No |
| Employees submit their own leave requests | Yes | Yes | Yes | No |
| AI assistant for employees | No | Partial | No | No |
| Payroll calculation | No — monthly hours reports only | Yes | Full payroll | Time reports only |
| Integrated ecosystem (invoicing, CRM, ERP) | Yes, part of the 4b2b ecosystem | No | No | No |
Indicative comparison, updated periodically; third-party platform features may change.
See all MyStaff comparisons →Affiliate program
Recommend MyStaff to your partners and earn recurring commissions for every company that digitizes its team.