4mystaff HR documentation

Create your account, import employees (one by one or in bulk from CSV/Excel), and build your department org chart with unlimited nesting. Then set up shifts and work schedules for each team or employee.

At the end of each month, validated time records, leave and absences are gathered into a monthly hours report per employee and per team. 4mystaff does not run payroll — the report is the hours record you hand over to whoever does.

Each employee has a digital file holding their personal details, role, department, contract changes (hiring, role, suspension, termination) and documents, so HR and managers work from the same up-to-date record.

The time-tracking engine automatically computes worked hours, overtime, night/weekend premiums, and exceptions (late arrivals, early departures) based on planned shifts and actual attendance records.

Roles and permissions control what each user can see and change — administrators, managers and employees each get access only to the data and actions their role needs.

Short video tutorials cover initial setup, adding employees, planning shifts, approving leave requests, and reading attendance reports — organized by user role (administrator, manager, employee).