Diplomas, certificates and training records kept in each employee’s digital file — so you can see at a glance who is qualified for which role or shift.
When qualifications live in binders and email attachments, nobody can answer simple questions quickly: who holds the certificate a role requires, whose training records are missing, who can cover a shift that needs a specific qualification. 4mystaff keeps these documents in each employee’s digital file, next to the contract and job description. Managers see the records of their own team, HR sees the whole company, and you can consult them when planning shifts or preparing for an inspection. 4mystaff does not run automated performance reviews or scoring — the records support your own decisions.
Each employee’s digital file holds the documents that show what they can do: diplomas, professional certificates, licences and training records. They sit alongside the contract and job description, dated, so you can check at any time what an employee holds against what the role requires. When someone changes role, the file already contains the history you need.
EU health-and-safety rules require employers to give workers adequate training, and many sectors add their own mandatory courses. In 4mystaff you file the training record in the employee’s file when the training takes place, so you can show who was trained and when. The same file is what you hand over at a labour inspection.
Qualification and training documents contain personal data, so access follows roles and permissions: an employee sees their own file, a manager sees their team per the org chart, HR sees the whole company. The records stay useful for planning without being exposed more widely than necessary.
Records are only useful if they are consulted. Managers can check their team’s qualifications when planning shifts or assigning work, and HR can see which documents are missing for whom. Decisions on promotion, pay or development remain yours: 4mystaff stores and organises the evidence; it does not score or rank people.
Diplomas, professional certificates, licences, training records and any other document that shows what an employee is qualified to do. They are stored in the employee’s digital file, dated, next to the contract and job description.
No. 4mystaff does not run automated reviews, scoring or goal tracking. You can file the documents from your own review meetings in the employee’s file, but the evaluation process itself stays with you.
Yes, within their permissions. A manager sees the files of the people on their team, per the org chart; HR sees the whole company.
Employers must give workers adequate health-and-safety training and, in practice, need to be able to show that it was given. National rules and sector regulations set the details. 4mystaff keeps the training record in each employee’s file.
Yes, as a reference: the manager can check the team’s records while building the shift plan, so people with the right qualifications are scheduled.
They stay in the archived file with the rest of the employee’s documents, kept according to your retention policy.
Add the documents to each employee’s file and give managers access to their team’s records. Try 4mystaff free for 6 months, no card.
