4mystaff does not work your clients’ files — it keeps track of the people who do. See each team member’s hours per client file, billable utilisation, the peaks around statutory deadlines, and a leave plan that never leaves a file uncovered. The same entries satisfy the working-time record required by the EU Working Time Directive (2003/88/EC).
Everyone logs hours against the client file they worked on. You finally see how much time each client in the portfolio really takes. Set up for Austria: working-time records follow AZG §26 — Aufzeichnungspflicht über Arbeitszeit und Ruhepausen.
Plan the team around statutory reporting deadlines, adding shifts where the workload demands it. Nobody drifts past their working-time limits. Set up for Austria: working-time records follow AZG §26 — Aufzeichnungspflicht über Arbeitszeit und Ruhepausen.
Billable and non-billable hours compared per person and per month. Free capacity, and the case for the next hire, becomes obvious. Set up for Austria: working-time records follow AZG §26 — Aufzeichnungspflicht über Arbeitszeit und Ruhepausen.
Leave is approved against the deadline calendar, so no client file is left without an owner. Remaining entitlement updates itself. Set up for Austria: working-time records follow AZG §26 — Aufzeichnungspflicht über Arbeitszeit und Ruhepausen.
Each employee sees only the HR data their role allows, with 2FA at sign-in and a full log of who accessed what. Set up for Austria: working-time records follow AZG §26 — Aufzeichnungspflicht über Arbeitszeit und Ruhepausen.
Every clocked interval carries a client and a work type, so the monthly report shows hours per file and per person. Compare actual consumption against the agreed fee and the loss-making files surface immediately — usually the ones taken on years ago and never repriced.
Activities are flagged billable or internal, and the utilisation report gives the billable share per person and per team. That is how you see how much time goes into correspondence, rework and admin before you hire another person.
You plan the extra shifts and overtime for the busy weeks in advance, and the system tracks the 48-hour weekly average over the reference period (Directive 2003/88/EC art. 6 and 16) plus the 11 hours of daily rest (art. 3). The per-person counter is visible before you publish the plan, not after.
Leave requests go through approval and automatically check whether someone else on the team can pick up that person’s files for the requested period. You block the critical deadline weeks and leave the rest of the year open — with a warning on unused entitlement, since the Directive guarantees at least four weeks of paid annual leave (art. 7).
