4mystaff does not work your clients’ files — it keeps track of the people who do. See each team member’s hours per client file, billable utilisation, the peaks around statutory deadlines, and a leave plan that never leaves a file uncovered. The same entries satisfy the working-time record required by the EU Working Time Directive (2003/88/EC).
Timesheets per client file
Everyone logs hours against the client file they worked on. You finally see how much time each client in the portfolio really takes. Set up for France: working-time records follow Code du travail, art. L3171-1 et L3171-2 — décompte quotidien et hebdomadaire des heures (art. D3171-8).
The “Timesheets per client file” flow keeps the hours, approvals and history you need for l'arrêt CJUE CCOO (2019) et le report vers la DSN and for an inspection by Inspection du travail / URSSAF.
Staffing for deadline peaks
Plan the team around statutory reporting deadlines, adding shifts where the workload demands it. Nobody drifts past their working-time limits. Set up for France: working-time records follow Code du travail, art. L3171-1 et L3171-2 — décompte quotidien et hebdomadaire des heures (art. D3171-8).
The “Staffing for deadline peaks” flow keeps the hours, approvals and history you need for l'arrêt CJUE CCOO (2019) et le report vers la DSN and for an inspection by Inspection du travail / URSSAF.
Utilisation and billable hours
Billable and non-billable hours compared per person and per month. Free capacity, and the case for the next hire, becomes obvious. Set up for France: working-time records follow Code du travail, art. L3171-1 et L3171-2 — décompte quotidien et hebdomadaire des heures (art. D3171-8).
The “Utilisation and billable hours” flow keeps the hours, approvals and history you need for l'arrêt CJUE CCOO (2019) et le report vers la DSN and for an inspection by Inspection du travail / URSSAF.
Team leave calendar
Leave is approved against the deadline calendar, so no client file is left without an owner. Remaining entitlement updates itself. Set up for France: working-time records follow Code du travail, art. L3171-1 et L3171-2 — décompte quotidien et hebdomadaire des heures (art. D3171-8).
The “Team leave calendar” flow keeps the hours, approvals and history you need for l'arrêt CJUE CCOO (2019) et le report vers la DSN and for an inspection by Inspection du travail / URSSAF.
Role-based access and audit trail
Each employee sees only the HR data their role allows, with 2FA at sign-in and a full log of who accessed what. Set up for France: working-time records follow Code du travail, art. L3171-1 et L3171-2 — décompte quotidien et hebdomadaire des heures (art. D3171-8).
The “Role-based access and audit trail” flow keeps the hours, approvals and history you need for l'arrêt CJUE CCOO (2019) et le report vers la DSN and for an inspection by Inspection du travail / URSSAF.
Frequently asked questions
How do I track how many hours each client file consumes?
Every clocked interval carries a client and a work type, so the monthly report shows hours per file and per person. Compare actual consumption against the agreed fee and the loss-making files surface immediately — usually the ones taken on years ago and never repriced.
How do I separate billable from internal hours?
Activities are flagged billable or internal, and the utilisation report gives the billable share per person and per team. That is how you see how much time goes into correspondence, rework and admin before you hire another person.
How do I handle the peak around statutory deadlines?
You plan the extra shifts and overtime for the busy weeks in advance, and the system tracks the 48-hour weekly average over the reference period (Directive 2003/88/EC art. 6 and 16) plus the 11 hours of daily rest (art. 3). The per-person counter is visible before you publish the plan, not after.
How do I plan leave so no client file is left uncovered?
Leave requests go through approval and automatically check whether someone else on the team can pick up that person’s files for the requested period. You block the critical deadline weeks and leave the rest of the year open — with a warning on unused entitlement, since the Directive guarantees at least four weeks of paid annual leave (art. 7).
